[kristiaustin]

Hi! We're in the process of trying to get a new DME accrediated through HQAA. One of the requirements discusses maintenance history logs. The standard reads in such a way that lead us to believe a maintenance history log is required for every piece of rental equipment. We know that oxygen will require one as preventative maintenance checks are routinely performed but my question is what are other suppliers maintaining maintenance logs on? CPAPs, nebulizers? Is anyone keeping logs on those? Hospital mattresses we do keep a log and oxygen but just wondering if anyone else keeps logs on anything else.

Thanks in advance for ANY info!

[SheilaS]

We track all of our rental equipment so wheelchairs, hospital beds, nebulizers, etc.

[kristiaustin]

Thank you for your response Sheila.

How do you organize and store these logs? Do you file them by item and then brand, in a patient file? Are you manually tracking this or does your software do it for you? Sorry so many questions, we just want to make sure we are following the standard especially since we haven't really done this for nebs and CPAPs.

[SheilaS]

We use MEstamed which has asset maintenance. So we enter the maintanence information there, it goes by serial number of the piece of equipment for tracking. When there is a repair we have a repair log but the repair is also logged in the asset maintanence section.
I know another business uses hard copy for each product line which they keep in a 3 ring binder and use dividers as reference with spreadsheets where everything for that item is on the hard copy.
We use HQAA too, so anytime you want to compare notes let me know.

[kristiaustin]

Thank you Sheila. We use Brightree and so far I haven't noticed a good way to track that information in the system. I've used CPR+ in the past and I know they had areas for that. I plan to get with Brightree and see if I'm overlooking anything or if there is a way to track that in the system. That would be wonderful. Thank you again, I apprecaite your help. We're just hoping our accreditation goes smoothly.

[SimplyLori]

Brightree does have a system for it. We're new to them and just getting it rolling right now so I'm not much help on the how but the bottom line is that you have to have a set up checklist before you put the equipment out then you have to follow the manufacture's guidelines for what needs to be checked and when for EACH serialized asset. We have always just used a log book with checklists created in word.